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Copeland Data News - January, 2016

Welcome...

FallWelcome to the Winter edition of Copeland Data News.

Windows 10 has been popular in the consumer world, and is now making rounds in the business community.

Security continues to be a concern, as CryptoLocker-style infections have plagued many companies, forcing companies around the globe to better educate their users to the pitfalls of opening attachments and clicking links from untrusted sources.

That being said, if you think of anything today or in the future that you would like to discuss as it applies to your situation, never hesitate to drop us a note.  We are here to help and serve you in any way we can.

Thank you,

Tom

In this issue of Copeland Data News

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Windows 10

Microsoft's Windows 10 rollout of the latest desktop operating system has, generally speaking, been applauded as a solid offering. While consumers have been implementing Windows 10 in replacement of both Windows 8 as well as Windows 7 desktops, businesses have been predictably slower to respond.

In terms of businesses adoption, please consider the following before moving forward with the upgrade to Windows 10:

Cross-checking these items and being diligent in the upgrade process can result in a successful Windows 10 upgrade. If you are a business user, you may want to consider upgrading a single desktop initially before committing to the rest of the "fleet" to ensure your applications run properly with the new operating system.

Most Windows 7 and Windows 8 users have a free Windows 10 upgrade available until July, so keep this in mind as you contemplate your strategy.

Social Networking for Business

Times are changing. Many businesses today are looking into better ways to communicate within the company as traditional email is full of pitfalls.  With the need to increase collaboration among the workforce, new applications have surfaced which bring social network logistics into the center of business.  These platforms allow associates to share ideas as a group in a new paradigm of communication within a company.

Each of these tools has its pros and cons. If there is an interest to change the way your company communicates to facilitate better teamwork and collaboration, each of these corporate social platforms need to be evaluated.  These types of systems require a significant level of commitment from the top down to make a difference for your team.

External Hosting

Cloud hosting
Copyright © 2008 George Thomas

Many businesses have traditionally had on-premise servers to provide the infrastructure needed for day-to-day operations.  There are plenty of reasons why servers have traditionally been on-site, such as connectivity speed, fault tolerance and security concerns just to name a few.

Today, with connections becoming faster and more affordable, business are reevaluating the need to have their servers on site. Business applications can be colocated onto cloud-based servers where application access works the same as on-premise access.

Moving a company's resources completely to the cloud may not be for everyone, but now that connection speeds and pricing are where they need to be, colocation should considered.

Office 365 and Exchange Online

There are two major changes happening today in the world of email:

In both cases, organizations are taking to the Office 365 suite of business products, specifically Exchange Online.  In this scenario, enterprise-level email is provided to each recipient at a monthly fee.  Additionally, once a company has moved to Exchange Online, they can easily upgrade to additional Office 365 services.

Did You Know?

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Office 2016 is now available and Office 2013 is no longer available for purchase.  You can find more about Office 2016 HERE.

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For users who have been around the Windows environment for some time, this YouTube video may take you back to earlier days.

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Wireless Technology continues to evolve in a good way. The latest mainstream specification is 802-11ac.  Many of the latest devices handle the "ac" specification, providing your router has an "ac" specification. The initial "ac" spec is called "Wave 1," while a recent enhancement to "ac" is called "Wave 2." For those interested, technical specifications can be found HERE.

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FallVirus activity continues to be flourish with the likes of CryptoLocker and all of its variants. Criminals are trying to entice recipients to "take the bait" by clicking on fake attachments and bad links. EMPLOYEE EDUCATION IS CRITICAL to combat this.  All users need to be aware that this is happening, and general attachments or links with names like "Purchase Order", "UPS Tracking #", "Resume" and other common business terms have been successful in attacking companies and rendering some data useless.  Some businesses have been down for up to a week because of these types of viruses, so business leaders need to take this threat VERY SERIOUSLY and educate their users.  On request, we can help with that education.

Your comments are always appreciated...

Have a comment on anything in this issue of Copeland Data News, or maybe an idea for a future topic you would like us to cover?  Please connect with us on Facebook and let us know your thoughts!